10 things any Bali event producer must have
/You could start a post like this with words like patience, sense of humor, ability to multitask… but we’re going with things you can buy (yay capitalism!). And things that save our lives at every event.
People don’t often think of the sheer physicality of events, but this is an actual team member’s data from a seven day event period. We do crazy long hours (often in Bali’s brutal heat) constantly moving to deliver the perfect event for clients.
On with the things we can’t live without:
1/ Rehydration salts: this is where you start in the morning, with a big dose of water with electrolytes. After you’ve been on your feet for 12 hours this makes a huge difference to how good you feel and/or the recovery process.
2/ Water bottle: Double insulated and at least 1-liter capacity. Make that two bottles. It can be a long, long times between refills. Fun fact, did you know there are still places in Bali that won’t refill your water bottle?
3/ Sun protection: sunblock (the Korean Joseon sunblock is amazing and sweat proof), sunglasses and hats. We’ve also been known to have umbrellas.
4/ WhatsApp: honestly, how did we do anything before Whatsapp? Every section of the event has a different coordination group. Then there are vendor groups, venue groups, client groups… we should count how many messages it takes to produce an event one day.
5/ Amazing shoes. Sneakers are the only way to go and they better be supportive.
6/ A uniform. So helpful when people don’t know you but need to find you fast or venue security is at the door. P.S. black hides the sweat.
7/ Snack bag: we always have a bag of snacks hidden at an event. We rarely get to sit down and eat so need something fast to keep energy levels up. We have a bag where you can choose your poison. MSG? check. Granola bar? check. Apples? Done.
8/ Battery pack: how to sabotage an event? make sure no one can recharge their phone. Game over. We love our big battery packs that are illegal to pack in your airplane luggage.
9/ Sling bag or phone strap: We usually need our hands to be free, but also need to carry around all of the above, so phone strap or sling bag is vital.
10/ The Event Bible: this is everything. The rundown from days before the event to the breaking down of an event. It’s is in print and digital format and is in everyone’s hands for when your brain stops working but you need to know what’s next. Clipboard optional.